Keep your projects & jobs on schedule.

Parts inventory software that maximizes visibility for projects, services, tools, and equipment.

PanatrackerST Logo
for Project & Service Inventory

Parts inventory software at your fingertips.

Organizations that track parts inventory, supplies and consumables need a reliable inventory management software solution.  Often this type of inventory is purchased and expensed and no longer tracked once it is received. Contractors such as in the HVAC and Construction industries need a parts tracking software solution to manage inventory at the warehouse, in vehicles, and out on job or project sites. The same is true for organizations that maintain supply inventory for maintenance or internal consumption.

PanatrackerST offers flexible cloud-based barcode inventory management software to address parts inventory management and gain control over supply and service inventory. Inventory can be consumed, issued, or checked out. Capture transactions with a simple barcode scan using the mobile app.  Additionally, the same inventory management software is designed to manage your tools and equipment to give you visibility to all the items you need for visibility and control.

Parts Inventory Benefits:

  • Replace cumbersome spreadsheets and paper-based tracking

    Add mobile and barcode technologies to keep your operation running smoothly. Equipment and tool asset tags make it easy to record every move and update as it occurs.

  • Track parts inventory, supplies, tools, and equipment within the same system.

    Track everything from contractor services inventory, HVAC parts, construction equipment, and tools needed for the job.

  • Manage allocation of items to projects and jobs.

    Items can be received and directly allocated to your project or job. Easily manage allocation assignments as needed.

  • Access item stock levels and request items to be transferred when they are needed.

    Your mobile workforce can easily access stock levels for items and make a request for inventory to be transferred or shipped when they need it.

  • Record usage of consumables and inventory at the moment it occurs.

    Instead of just marking items as "consumed" when they leave the stockroom or warehouse, retain your visibility to available parts inventory located on vehicles, project, and job sites. Give your workforce the ability to record when the items are actually used or consumed.

How Panatracker Works for Parts Inventory Tracking

PanatrackerST offers all the standard item tracking functionality needed to take control over the items critical to completing your project and jobs. Contractor organizations benefit from having accurate visibility to equipment and tools needed on the job as well as parts and material inventory.  Gain control with the ability to easily record transactions basic to item management:

  • Receive parts and materials for your stockroom. Add newly purchased tools and equipment to the system.
  • Record moves and transfers across locations, job sites, and workforce.
  • Add visibility to who has custody of critical tools and equipment with the ability to complete check out and check in activities.
  • Record what parts and materials are used on each job or for maintenance activities.

PanatrackerST offers a robust infrastructure to maximize your tracking needs.

Item Templates

Define rules to track each type of item and required data attributes. 

Uniquely track items by a serial number or asset tag. Or "quantity track" small tools and gear (like safety glasses, hard hats, gloves, etc.) by item number.

Item Masters

All items are defined by an item master (part number, SKU, item code, model number, etc.) which is how the unit is commonly purchased or requested.

Then, set up restock levels and minimum quantity levels to support reorder requirements.

Projects - Jobs

Set up your projects and jobs for powerful visibility to the tools and equipment currently checked out.

Define inventory items needed to complete a project or job. Then maintain allocations of the consumables and expensed items.

Easily transfer items across users and jobs.

Unlimited Attributes

Define custom data fields based on each type of item. Assign these attributes to item masters (such as a model or manufacturer), or to individually serialized tools or equipment (such as serial numbers, unit cost), or associate the fields to a transaction event (such as maintenance checklists or notes).

Nested Container Locations

Group items for projects or jobs in serialized movable containers to streamline moves and transfers. 

PanatrackerST supports unlimited levels of nesting: put items in a box -- to go into a crate -- to be placed on a pallet. 

Movable containers for item tracking is a great timesaver.

Multiple Ways to Capture Transactions

Update the location, status, custody, or details for your tools and equipment from your desktop, tablet, or mobile device. Use barcode scanning to make it accurate and effortless.

Access information from powerful grid views, inquiries, or reports.

Gain answers to these critical questions...

Who owns it?

(find out)

"Ownership" of an item may differ from "custody" of an item. Assign tools & equipment to an organization or team or person. Clear up the confusion and keep all parties involved and informed. 

Who has it?

(find out)

Add accountability when assigning tools and equipment to employees, teams, contractors, vendors or customers. Track inventory available and allocated to projects or jobs.

Where's it at?

(find out)

Easily locate allocated and available inventory, tools, and equipment needed for projects. Track by area or department. Know where to find it in-transit or at the project or job site.

When will it return?

(find out)

Improve visibility to know when equipment or tools are due back. Update expected return dates when custody is exchanged between projects and jobs.

What's Allocated?

(find out)

Maintain project or job details and add visibility to allocations and inventory requirements to keep your projects on schedule.

Key features of PanatrackerST

  • Unlimited Data Attributes

    Obtain maximum flexibility and define WHAT data to track, HOW to track it and WHEN to capture it.

  • Flexible Item Templates

    Set up different rules on how items are tracked and their corresponding attributes. Templates define what data to record and when to record it, eliminating the guesswork for the person capturing the transaction.

  • Unlimited Locational Nesting

    Group items in serialized movable containers and leverage unlimited nesting capabilities. Nest components within a master unit to build location parent-child relationships.

PanatrackerST mobile
  • Track Custody & Ownership

    Add the missing dimension to your item tracking by assigning both custody and ownership. Delegate an employee, customer, vendor, or carrier as custodian of your item.

  • Easy Visibility to Details

    PanatrackerST has multiple dynamic grid views to view the details of the items you track. Access additional information through inquiries and reports.

  • Multiple Ways to Capture Transactions

    Stop updating cumbersome spreadsheets and paper after the fact. Instead, simply record changes to items when and where they occur. Capture transactions using the mobile app or browser interface. Barcode scanning assures efficiency and accuracy.

Parts Inventory Management Software

Frequently Asked Questions for Parts Tracking

No. PanatrackerST is only offered as an annual subscription.

You can record transactions from the browser or mobile app. Mobile transactions encourage real-time interaction with the item such as order picks and item counts. These are also transactions that benefit from using barcode scanning functionality typically offered with mobile devices. 

No. When you are set up as a system user, your login will work for both platforms.
Yes. Users are set up with both an organization role (for the administrative side, such as ability to edit, delete, etc.) and with a team role. Team roles define what transactions can be performed on behalf of the team. In addition, you can assign multiple teams to a user with different permissions.
They don’t need to be. PanatrackerST offers the flexibility to set up items to be tracked by a unique (serialized) ID or in a quantity by the item number. Rule assignment options provide further configuration flexibility.
Yes. PanatrackerST uses Item Templates to define different types or categories of items and how they should be tracked in the system. You can track assets, tools, and equipment along with consumables and supplies all within the same system.
PanatrackerST has two distinct sets of users: system users (those that will complete transactions) and community users (those that are custodians of the items tracked in the system). Licensing is based on system users, not community users.
PanatrackerST does not define any limits on what assets can be tracked within the system. Your assets don’t even need to necessarily be uniquely serialized. For example, expensed assets such as a keyboard and mouse can be set up to be tracked by item number by a quantity instead of assigning each unit a unique ID. PanatrackerST can be used to track everything from tools (including small tools), equipment for labs, construction, AV and IT assets, furniture, and any other circulating assets that you want to know where they are and who has them.

PanatrackerST is an item tracking platform. It isn’t intended for complex pick-and-pack warehouse fulfillment functionality, yet has many supporting features such as receiving, transfers, order picking, serialized movable containers, and shipping. We feel the solution is a great fit for stockrooms, labs, and those managing supply inventory. PanatrackerST is natively designed to manage expensed project-based inventory with a workflow of receiving, moves, transfers, and usage at a project or job site.

We continue to expand PanatrackerST functionality. We are excited to review your requirements further.

Movable containers are uniquely serialized containers such as a box, crate, or pallet. The ability to group items (such as for a project or job) in a container and then move or transfer the container often is a big timesaver. Movable containers are also often used for shipping items between locations with the ability to record the receipt by each container versus individual item.

Yes. PanatrackerGP is ideal when your tracking needs for assets fit into Dynamics GP’s limitations. If you are looking to expand to a more flexible solution option, PanatrackerST is the ideal option to explore. Changing to a different ERP? Whatever your needs, let’s talk!

A qualified “yes” depending on the functionality needed and your supporting ERP plans. Let’s walk through this together.

Ready to see us in action?

Let’s walk through our parts inventory management software.


How Panatrack differs from the competition

Based on a history of building barcode and RFID solutions to track inventory, assets, and other items critical to running your business, we designed a solution that delivers maximum flexibility to support even the most unique tracking requirements.

We kept in mind the need to be able to easily complete transactions from multiple devices — desktops, tablets, mobile devices, phones. Barcode data capture provides the efficiency to quickly and accurately perform transactions.

If you are looking to better manage tools, equipment, assets, project-based inventory, or supplies, PanatrackerST may be the right solution for you.