Need better control over your tools and equipment?

Gain insight and accountability throughout your tool crib and beyond.

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for Equipment and Tool Tracking

Panatracker is your tool for tool tracking.

When the things you need to track are in custody of your workforce, the tool crib, vehicles, or the job site, our PanatrackerST Tool & Equipment Tracking solution delivers.  Manage check-out of tools and equipment to your job and project teams. Track location, status, and custody for powerful tool management. Track supplies, parts, and consumables for a holistic tool crib solution. Round out your tool tracking with ability to track maintenance activities.

Add simplicity to your tool tracking with barcode asset tags and use the mobile app to capture barcode transactions on the go. 

Tool Tracking Benefits:

  • Replace cumbersome spreadsheets and paper-based tracking.

    Manage items checked out to employees, contractors, and job sites by using mobile devices, phones, tablets, or your desktop browser. Easily keep status, custody, and location up to date with a simple scan of a barcode.

  • Track materials and consumables.

    Track maintenance and repair part inventory in your tool crib, vehicle, or at the project and job site. Control returnable tools and equipment.

  • Request and reserve items for projects and jobs.

    Enable your remote workforce to make requests for tools, equipment, and supply inventory.

  • Keep your equipment and tools in tip-top shape.

    Create maintenance plans and maintain maintenance schedules.

  • Associate child component items to a parent item to simplify tracking without giving up visibility.

    Associate tools to a toolbox to simplify tool management. Manage warranty components enclosed within equipment.

How PanatrackerST Works for Equipment & Tool Tracking

PanatrackerST offers all the standard item tracking functionality needed to meet your tool and equipment tracking needs.

These include:

  • Receive newly purchased tools, equipment, and inventory.
  • Record moves between areas; transfers across facilities, to and from vehicles and project sites.
  • Perform check-outs from the tool crib or truck for returnable or consumable items. Record check-ins for returnable tools and equipment, 
  • Define maintenance plans and complete maintenance activities.
  • Validate that your tools and equipment are where you expect them to be and complete stock counts for your consumables and inventory.

PanatrackerST offers a robust infrastructure to meet your most demanding tracking requirements.

Item Templates

Define rules to track each type of item and required data attributes. 

Uniquely track items by a serial number or asset tag. Or "quantity track" small tools and gear (like safety glasses, hard hats, gloves, etc.) by item number.

Item Masters

All items are defined by an item master (part number, SKU, item code, model number, etc.) which is how the unit is commonly purchased or requested.

Then, set up restock levels and minimum quantity levels to support reorder requirements.

Projects - Jobs

Link asset and inventory transactions to your projects and jobs for improved visibility to equipment currently checked out. Easily transfer items across users and jobs.

Allocate consumables and expensed items to projects and jobs.


Unlimited Data Attributes

Define custom data fields based on each type of item. Assign these attributes to item masters (such as a model or manufacturer), or to individually serialized tools or equipment (such as serial numbers, unit cost), or associate the fields to a transaction event (such as maintenance checklists or notes). 

Status Options

Keep status of tools and equipment up to date. Know what is checked out and deployed. Mark items as out-of-service during maintenance activities. Mark units as missing. Dispose of retired equipment and tools. 

Gain better insight into the status and location of your tools and equipment.

Multiple Ways to Capture Transactions

Update the location, status, custody, or details for your tools and equipment from your desktop, tablet, or mobile device. Use barcode scanning to make it accurate and effortless.

Access information from powerful grid views, inquiries, or reports.

Gain answers to these critical questions...

Who owns it?

(find out)

"Ownership" of an item may differ from "custody" of an item. Assign by organization or team or person. Clear up the confusion and keep all parties involved and informed. 

Who has it?

(find out)

Establish team accountability by assigning custody of tools and equipment to employees, teams, contractors, vendors or customers. 

Where's it at?

(find out)

Assign tool and equipment locations by area or department. Identify items located in stockrooms, at job or project sites, on vehicles, or in-transit.

When will it return?

(find out)

Know when equipment or tools are expected to return. Update expected return dates when custody is exchanged between projects and jobs.

What's next for it?

(find out)

Define maintenance plans and keep equipment and tools in tip-top working order. Trigger notification of upcoming maintenance activities at tool check-in. 

Key features of our Tool Tracking Software

  • Unlimited Data Attributes

    Obtain maximum flexibility and define WHAT data to track, HOW to track it and WHEN to capture it.

  • Flexible Item Templates

    Set up different rules on how items are tracked and their corresponding attributes. Templates define what data to record and when to record it, eliminating the guesswork for the person capturing the transaction.

  • Unlimited Locational Nesting

    Group items in serialized movable containers and leverage unlimited nesting capabilities. Nest components within a master unit to build location parent-child relationships.

PanatrackerST mobile
  • Track Custody & Ownership

    Add the missing dimension to your item tracking by assigning both custody and ownership. Delegate an employee, customer, vendor, or carrier as custodian of your item.

  • Easy Visibility to Details

    PanatrackerST has multiple dynamic grid views to view the details of the items you track. Access additional information through inquiries and reports.

  • Multiple Ways to Capture Transactions

    Stop updating cumbersome spreadsheets and paper after the fact. Instead, simply record changes to items when and where they occur. Capture transactions using the mobile app or browser interface. Barcode scanning assures efficiency and accuracy.

tracking tools

Frequently Asked Questions for Equipment & Tool Tracking

No. PanatrackerST is only offered as an annual subscription.

PanatrackerST is designed to capture transactions from a cellphone, mobile scanner, tablet, or desktop browser. Mobile devices with dedicated scanners are the recommended option for those performing transactions that require heavy scanning such as order picks, check outs, and check-ins. Accuracy and timeliness are achieved by capturing transactions when you are interacting with the physical item — thus avoiding the errors arising from delayed manual data entry. Therefore, the mobile application is ideal, while the browser interface provides access to grid views and data-dense information.

No. When you are set up as a system user, your login will work for both platforms.
Yes. Users are set up with both an organization role (for the administrative side, such as ability to edit, delete, etc.) and with a team role. Team roles define what transactions can be performed on behalf of the team. In addition, you can assign multiple teams to a user with different permissions.
They don’t need to be. PanatrackerST offers the flexibility to set up items to be tracked by a unique (serialized) ID or in a quantity by the item number. Rule assignment options provide further configuration flexibility.
Yes. PanatrackerST uses Item Templates to define different types or categories of items and how they should be tracked in the system. You can track assets, tools, and equipment along with consumables and supplies all within the same system.
PanatrackerST has two distinct sets of users: system users (those that will complete transactions) and community users (those that are custodians of the items tracked in the system). Licensing is based on system users, not community users.
PanatrackerST does not define any limits on what assets can be tracked within the system. Your assets don’t even need to necessarily be uniquely serialized. For example, expensed assets such as a keyboard and mouse can be set up to be tracked by item number by a quantity instead of assigning each unit a unique ID. PanatrackerST can be used to track everything from tools (including small tools), equipment for labs, construction, AV and IT assets, furniture, and any other circulating assets that you want to know where they are and who has them.

PanatrackerST features a project infrastructure which can represent jobs, service activities, or contracts.  Project plans can be created to track what inventory and/or equipment are needed.  Items can be allocated or checked out to a project or job.

Yes. PanatrackerGP is ideal when your tracking needs for assets fit into Dynamics GP’s limitations. If you are looking to expand to a more flexible solution option, PanatrackerST is the ideal option to explore. Changing to a different ERP? Whatever your needs, let’s talk!

The PanatrackerST platform was designed to be the best at tracking items. It is common to need synchronization of data stored and managed in other systems such as employees, projects or jobs, purchasing information and item masters. Panatrack offers a REST API to support setting and defining integrations to simplify managing your data.

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How Panatrack differs from the competition