Asset & Inventory Tracking Software

Asset and inventory tracking with accountability at every handoff.

Panatrack ST tracks tools, equipment, IT assets, parts, lab samples, and fixed assets, with the custody chain and audit trail that basic trackers can’t provide.

Asset & Inventory Tracking

The asset and inventory tracking platform built for accountability.

Panatrack ST is a purpose-built asset and inventory tracking platform that goes beyond location to track who owns an item, who currently has it, and every handoff in between. It handles tools and equipment, fixed assets, IT devices, parts and supplies, and lab samples, all within a single system, with the same audit trail running through every transaction. This page covers the platform’s full capabilities, the use cases it’s built for, and the industries it serves.

Platform capabilities in depth.

Ownership and custody tracked independently

Ownership and custody can coexist, but they are not the same thing and tracking them requires different logic. ST tracks both independently and separated from location and status. This is crucial for managing assets owned by different departments or groups, managing items owned by another organization, or tracking consignment inventory. You can see which items in your facility belong to someone else, and which items you own that are currently in someone else's hands. Both views are native to the platform, not reports assembled after the fact.

Manage replenishment and transfers

When an asset has components that need to be tracked, managed, and occasionally replaced, ST keeps the full picture intact. Track returnable components to the master asset and complete swaps when a component fails. There are unlimited nesting capabilities and full visibility to all your asset builds, so the relationship between a master asset and its components is always clear regardless of where each piece is located.

Master/component (parent/child) relationships

Manage transfer requests and configure automatic replenishments to keep satellite locations and vehicles stocked. Track custody and status at every step of the process. Panatrack ST supports the full range of fulfillment operations including orders, order picks, shipping, and in-transit receipts. Every step is tracked and attributable to a specific person.

Serialized Movable Containers

Simplify moves and transfers by adding items to serialized movable containers, creating a single scan that accounts for everything inside. Apply rules for improved tracking logic and take advantage of unlimited nesting depth for complex scenarios. When a container moves, every item inside it inherits the new location. This is the right architecture for cases, trays, shipments, and packaged assemblies where items physically move together.

Unit Maintenance

Keep your assets maintained and your records complete. Panatrack ST supports scheduled and unplanned maintenance with configurable forms, checklists, and maintenance schedules. Document service activities, record consumables, and access reporting that gives you full visibility into your maintenance history by asset, by location, or by custodian.

Projects & Jobs

Keep projects and jobs fully accounted for, from equipment checked out to the inventory consumed along the way. Panatrack ST tracks tool and equipment custody at the project level and captures billing information for rental assets. Manage expensed inventory allocations with the visibility to know exactly what went where and when, so job costing and accountability are always aligned.

Flexible attributes

Unlimited custom attributes add out-of-the-box flexibility to capture exactly what your operation needs. Assign attributes to item masters, serialized units, or lot-tracked inventory, or capture them as transactional data. Build forms and checklists for maintenance, shipping, and place-in-service activities, all configured around your workflow and processes. No development required.

Customer Portal

External customers or partners can log in and see items you hold in custody that belong to them. Real-time visibility without phone calls, emails, or manual reports. In consignment and third-party scenarios, the portal eliminates the most time-consuming communication loop in the operation. Transparency replaces the back-and-forth.

Location hierarchy

Panatrack ST supports a flexible, multi-level location model that reflects how your operation actually works. Define facilities, warehouses, offices, job sites, customer sites, vendor locations, and vehicles, then subdivide them into areas, rooms, shelves, bins, or zones. When an item moves, its location updates automatically based on the transaction. The hierarchy is always current without anyone manually maintaining a spreadsheet.

Mobile barcode scanning

The Panatrack ST mobile app is available on both iOS and Android and supports phones, tablets, and dedicated ruggedized scanning devices. Transactions are captured at the point of movement: scan first, everything else follows. No manual data entry required. The same login credentials work across the mobile app and the browser-based Panatracker Portal, so your team moves between devices without friction. Supports standard barcodes as well as GS1, UDI, and HIBC formats.

Signature Capture

Capture digital signatures directly on the mobile device at the point of any transaction that requires it: check outs, transfers, custody assignments, or place-in-service activities. The signature is stored with the transaction record and becomes part of the permanent audit trail. For operations where accountability needs to be documented beyond a scan, signature capture adds a layer of verification that holds up in disputes, audits, and compliance reviews.

Role based access

Define user profiles that control which transactions each person can complete and which areas of the system they can access. A warehouse team member can receive and ship but not retire assets. A field technician can check out and check in but not modify item records. A manager can see everything. Role-based access keeps your data clean, and your workflows disciplined without requiring IT involvement in day-to-day operations. Profiles are configured in the Panatracker Portal and can be adjusted at any time.

Reporting and grid views

Access prebuilt and configurable reports for transaction history, asset utilization, custody and location summaries, maintenance records, and inventory levels. Advanced grid views let you filter, sort, and export data across any dimension: by item, by location, by custodian, by date range, or by project. Reports are available in the Panatracker Portal and can be scheduled or run on demand. The data that drives accountability on the ground is the same data available for operational reporting and management review.

REST API & Webhooks

Panatrack ST integrates with ERP platforms, WMS solutions, and other business systems through a documented REST API. Inbound and outbound data flows are supported: push item data into ST from your ERP or pull transaction records out for reporting and reconciliation. Webhooks trigger real-time notifications when specific events occur in the platform, so downstream systems stay current without polling. ST is designed to fit into your existing technology stack, not replace it.

Every transaction is on the record.

The full audit trail is not a feature you turn on. It is how Panatrack ST works. Every custody transfer, every location move, every status change, every check out and check in is logged with who, what, where, and when. Timestamped and attributed to the person who performed the scan.

The audit trail is what makes chain of custody provable rather than just claimed. When someone asks where an item was on a specific date or who had it last, the answer is already there.

One platform. Many tracking challenges.

Every use case shares the same requirement: proof of who has it, where it’s been, and who’s responsible.

Tool & Equipment

Tool & Equipment Tracking

All tools and equipment needed for jobs and projects, tracked with full accountability. Parts and supplies can be managed within the same system, giving your team a single place to manage everything that goes out to a job or comes back from one. Covers construction, energy, utilities, oil and gas, public safety, agriculture, and more. When something goes missing, you know who had it last.

Check-out/ Check-in

Custodian assignment

Scheduled & unplanned maintenance

Full audit trail

Fixed Assets

Fixed Asset Management

Periodic validation counts are only useful if the underlying record is trustworthy. Panatrack ST replaces the clipboard-and-spreadsheet count with a continuous, scan-verified process. Assets are confirmed by scan, not by someone checking a box. Location and custodian history accumulates automatically, so the audit trail exists before anyone asks for it.

Periodic Validations

Scan-verified confirmations

Signature capture

Location and custodian history

Full audit trail

IT Assets

IT Asset Lifecycle Management

A spreadsheet can record that a laptop was assigned to someone. Panatrack ST records every reassignment, repair, and return across the device’s full lifecycle, with a timestamped custodian history that doesn’t depend on anyone remembering to update a row. When it’s time to retire a device or respond to an audit, the record is already there.

Procurement to decommission

Custodian assignment and transfer

Lifecycle status tracking

Validation Counts

Attributes based on category

Accessories tracked with the primary device

Inventory

Parts & Supply Management

Knowing how many units you have is only part of the picture. Panatrack ST also tells you who pulled them, from which location, and against which job or project. Tracking is supported by quantity, by lot, and by serial number, covering everything from bulk consumables to individually serialized components. That attribution is what makes reconciliation possible and gives you an answer when someone asks where the materials went.

Min/max levels

Quantity, lot, and serial number tracking

Allocation by location and custodian

Receiving and consumption transactions

Hub-and-spoke operations

Lab & Regulated

Lab Sample & Specimen Tracking

In regulated environments, the question isn’t just whether a sample reached the lab. It’s whether you can prove an unbroken chain from collection through analysis: who collected it, who transported it, who received it, who analyzed it, and every handoff in between. When a result is challenged, that custody record is your first line of defense. Panatrack ST’s audit trail is built for exactly that standard of proof.

Chain-of-custody documentation

Container nesting for transport

Scan-verified custody transfers

Configurable attributes

Full audit trail

Dealing with a mix of several scenarios or not sure which fits? Read about chain of custody tracking or tell us about your operation.

Used across industries where accountability isn't optional.

The tracking challenge is the same regardless of sector: items move, people change, and the record has to keep up. Select any industry to see how ST handles it in practice.

Construction & Field Services

Tools and equipment moving between job sites, service vehicles, and warehouses. Track what's out, who has it, and when it's due back.

Energy

Specialized equipment, safety gear, and field devices tracked across crews and project sites to keep work on schedule and compliant.

Oil & Gas

High-value assets tracked from warehouse to wellsite, with full accountability for rigs, pumps, safety equipment, and field tools.

Utilities

Tools and equipment tracked across trucks, substations, and field sites so crews have the right gear to keep infrastructure running.

Public Safety

Weapons, gear, and sensitive equipment with strict chain-of-custody requirements and audit documentation built into every assignment and return.

Agriculture

Fleet equipment and field tools spread across large land operations, with parts inventory managed by location, vehicle, and crew.

IT & Technology

Devices tracked from procurement through decommission, with a complete custodian and status history at every stage of the lifecycle.

Education

Technology assets, equipment, and supplies distributed across campuses and departments, with custodian accountability at every step.

Consignment & Customer Owned

Ownership and custody tracked separately so you always know what belongs to whom, where it is, and who currently has it in hand.

SOC 2 TYPE II

Certified, audited annually

25+ Years

Tracking expertise across hundreds of deployments

Hands-on from day one

Through implementation and beyond

Every tracking challenge is different. Let's talk about yours.

Every Panatrack ST deployment is configured for the way your team actually works. No two look the same. Tell us what you’re trying to track, and we’ll tell you honestly whether ST is the right fit.